ARCHIVIST OF THE HALL OF RECORDS 49

WEST VIRGINIA UNIVERSITY LIBRARY, West Virginia Collection Accessions List, Vol.

VII, Nos. 7, 8, 9, 10, 11, 12, 1967; Vol. VIII, Nos. 1, 2, 3, 4, 5, 6, 1968.

Morgantown, 1967-1968. Gift.
WHITAKER WILFORD W., JR., Despain Log Chain, Vol. Ill, No. 1, January 1968.

Prosser, Washington, 1968. Gift.
WILLIAM WINCHESTER CHAPTER, MARYLAND STATE SOCIETY, D.A.R., Carroll County,

Maryland, Tombstone Inscriptions, Kriders Cemetery, Westminster. Typescript.

Gift.
WINTERTHUR MUSEUM, Winterthur Portfolio II, 1965. Winterthur, Delaware, 1965.

Gift.
WISER, VIVIAN, "Erie Locke: A Forgotten Superintendent of Agriculture." Offprint

from Agricultural History, Vol. XLI, No. 4, October 1967, pp. 405-406. Gift.
ZIMMERMAN, LEO M., American Medicine, 1607-1900, by Ilza Veith and Leo M.

Zimmerman, Chicago, 1967. Gift.

RECORDS MANAGEMENT DIVISION

The increasing use of computer-based records systems by State
agencies has resulted in the modification of certain programs of the
Division. The programs most affected are records scheduling, records
storage, and microfilming.

The Gasoline Tax Division of the Comptroller of the Treasury
asked us to assist in developing a records system to reduce in volume,
and to make more accessible, all of its records. As reported last year,
an informal committee began a study of the problem in May 1967,
and subsequently recommended the conversion of many Gasoline Tax
Records to microfilm. The recommendations of the committee were
approved, and the task of developing the records system was undertaken
as a joint venture.

Following trips by staff members of both Divisions to observe
various computer-microfilm systems in operation, it was decided to
develop a records program to take advantage of machine capability in
three areas: machine preparation and maintenance of records schedules;
conversion of all source documents to microform; and the deposit of
paper records in the records centers within thirty days after creation
or receipt. This program has not yet been completed, primarily because
of equipment shortages. The techniques have been proven feasible, and
trial runs have shown that the system can pass schedule updating and
other repetitive work to the machine.

The Gasoline Tax record project introduced the Records Manage-
ment Division to the conversion of data-processed information to
microfilm, and we have, therefore, been able to aid the State Police
in enforcing the motor carrier laws. The State Police operate a number
of stations on the highways where truck weight limits and tax regis-