ARCHIVIST OF THE HALL OF RECORDS 19

Designation or Description Minimum Retention
of Record Period

1. Cancelled Motor Vehicle Fuel Tax Refund Checks 4 years

2. Motor Vehicle Fuel Tax Refund Claims ........ 3 years

3. Cash Disbursement Sheets .................... 4 years

4. Cash Receipts Sheets ........................ 4 years

5. Auditors' Reports (to which are attached dealers'
reports and refinery reports), Common Carriers'
Reports and Post Exchange Reports ........ 4 years

This schedule was approved by the Board of Public Works on August 7.
The certificate of destruction states the following records were destroyed
on August 13:

Cancelled Motor Vehicle Fuel Tax Refund Checks, 1942-1947, 70

cartons (9" x 3-3/4" x 24").
Motor Vehicle Fuel Tax Refund Claims, 1946-1948, 104 cartons

(10" x 8" x 24").

Cash Disbursement Sheets, 1943-1947, 7-1/2 cubic feet.
Cash Receipts Sheets, 1943-1947, 7-1/2 cubic feet.
Auditors' Reports, Common Carriers' Reports and Post Exchange

Reports, 1943-1947, 8 file drawers.

COMPTROLLER OF THE TREASURY, RETAIL SALES TAX DIVISION

On August 24, 1951, the Chief Auditor of the Retail Sales Tax
Division of the Comptroller's Office requested our advice concerning the
disposal of a substantial accumulation of non-current records. A member
of our staff visited the agency and examined the records. On the basis of
this survey, we prepared the following disposal schedule and sent it to the
Division on November 7:

Designation or Description Minimum Retention
of Record Period

1. Retail Sales and Use Tax Reports ............ Permanent or on

microfilm after
6 years