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MARYLAND MANUAL 169 may be requested from the Board of Public Works. If permission is granted, a certificate of destruction must be filed at the Hall of Records. While many records are offered to the Hall of Records Commission at the discretion of the custodians, all records which are in the court- houses of the State and which were created prior to April 28, 1788, the date of ratification of the United States Constitution by the State of Maryland, must be deposited at the Hall of Records. The records of all State agencies, boards, and commissions which are abolished or otherwise cease to function must also be transferred to the custody of the Hall of Records Commission. The Commission is authorized to prepare certified copies of all records in its custody. State agencies are required by law to establish a continuing pro- gram for the management of their records. The Commission provides assistance and guidance in the development and furtherance of the State Records Management Program. The program provides for the use of records retention schedules which establish the period and man- ner of retention of records. Such schedules must be approved by the Hall of Records Commission, and when destruction is recommended, they must also be approved by the Board of Public Works. Whenever semi-current records having no permanent historical or administrative value are scheduled to be maintained for a limited number of years and then destroyed, they may be stored for this period in the two Record Centers operated by the Hall of Records Commission. The Hall of Records staff inspects the records and records management prac- tices of all State agencies and reviews the proposals for the purchase or rental of record equipment, storage space, and services (Code 1957, Art. 41, sees. 171-81). The Hall of Records staff microfilms or supervises the microfilming of all current deeds, mortgages, and releases recorded in the court- houses of the State. These microfilm copies are required to be de- posited annually in the office of the Commissioner of the Land Office. Copies of some of these films are also deposited with the State De- partment of Assessments and Taxation for use in the preparation of tax maps. Limited facilities are available for the filming of records of the various State agencies. By several Acts of Assembly, the Hall of Records has been desig- nated as an official depository for the publications of all State agen- cies (Code 1957, Art. 41, sec. 144) and for all codes published by local governments, both county and municipal (Code 1957, 1965 Supp., Art. 26, sec. 32A; Art. 23A, sec. 8B). The Hall of Records Commission also edits, compiles, publishes and distributes the MARYLAND MANUAL (Code 1957, 1965 Supp., Art. 41, sec. 104). Appropriations 1965 1966 General Funds $174,000 $202,055 Staff: 22. COMMISSIONER OF THE LAND OFFICE J. Randall Walcroft, Commissioner, 1967 Malcolm W. Waring, Administrative Assistant State Office Building, Annapolis 21404 Telephone: Colonial 8-3371 The Commissioner of the Land Office is appointed by the Governor, with the consent of the Senate, to hold office during the term of the Governor (Const. 1867, Art. VII, sec. 14). The Land Office keeps records pertaining to boundaries of land, including records of all war- rants, certificates, and patents for land from the settlement of the |
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Maryland Manual, 1965-66
| Volume 172, Page 169 View pdf image (33K) |
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